Construction documentation is the phase where the overall design is transcribed into the technical aspect. This stage prepares the design for actual construction. Drawings including plans, elevations, sections and specifications as well as other details and schedules defined as the materials that are to be incorporated to enable construction approval. It is otherwise referred to as working drawings.
The documentation can range from very basic drawings to fully complete drawings and specifications with detailed and comprehensive date and schedules. Basically, the more unique and complicated the project, the greater the need for more comprehensive and absolute documentation.
Why is construction documentation necessary? Documentation is necessary and vital to prove and show that a certain construction activity has taken place at the site during billing or any other claims. These records contain all the data with regard to construction activities carried out at the project site. If additional work has been performed and claimed during billing, these documents will show proof of what transpired during the whole duration of the project. Furthermore, these records also provide assistance during audits of construction projects. These documents are very useful with any claims such as liquidated damages, false claims or violations of any guidelines by clients or authorities. Managing these documents in an efficient and organized way is integral in a running a successful construction business. Complete construction documentation enables the builders to go ahead with the project at maximum efficiency.
Creating an accurate and thorough set of construction documents is essential as these documents will become the source of authority on all future matters that will arise during construction. A seemingly simple change in designs leads to an array of alterations in the construction documents, thus, it is of utmost importance that all agents involve must coordinate regarding all design elements for accuracy.
The accuracy of construction documents is crucial to a project’s success. It allows builders and contractors to quote fair and accurate market prices. Aside from accurate pricing, a complete and precise set of construction documents allows faster and a more efficient construction, resulting in a more profitable project.
Setting up the proper construction documentation in a construction business helps one work efficiently, meet legal requirements and eventually strengthen customer and working staff relationships. Successful construction documentation requires that measurements and calculations which support contract payments should be accurate and records of these activities are complete. Construction documentation must be amply detailed and maintained in such a way that will endure audits. It must also be visually clear for anybody to read and understand. It should be accurate and complete.
Every contractor and builder should go beyond the possibility of having additional documents. These additional documents should depend on the type of industry and specifications. These documents will provide information on how to solve claims and issues and other legal matters when needed. These will be presented during claims and can help solve potential conflicts should legal actions arise.
Even as the construction industry undergoes a digital revolution, construction documentation is still as important as ever. It serves as the backbone of the entire construction project.